20 Best Program Coordinator jobs (Hiring Now!)

Program Coordinator - Institute for Food & Agriculture
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$5,546.67 - $5,833.33 a month
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Johns Hopkins University —Baltimore, MD
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North Coast Small Business Development Center —Eureka, CA
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Program Coordinator
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Program Coordinator - Institute for Food & Agriculture

California State University, Fresno Foundation - Fresno, CA

Apply Now

Job Details

Full-time $5,546.67 - $5,833.33 a month

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Google Suite
Fiscal management
Management
English
Mid-level
Microsoft Office
3 years
Project management
Bachelor's degree
Organizational skills
Budgeting
Communication skills

Full Job Description

California State University, Fresno Foundation

PROGRAM COORDINATOR – INSTITUTE FOR FOOD AND AGRICULTURE

JOB ANNOUNCEMENT #24-624

POSITION SUMMARY:

Full-time, benefited position through the California State University, Fresno Foundation in alignment with the Institute for Food and Agriculture, the Pacific Coast Coalition - Dairy Business Innovation Initiative, the Center for the Optimization of Poultry, and the ACRS21 program. Under the direction of the Director(s) of the Institute for Food and Agriculture this position is responsible for assisting in implementing plans and goals, working with the director(s), other personnel and external collaborators to coordinate project deliverables. The incumbent works in close collaboration with Director(s), Pacific Coast Coalition - Dairy Business Innovation Initiative, Center for Optimization of Poultry, ACRS21, and other large initiatives occurring within the umbrella of the Institute of Food and Agriculture. Subject to consultation with the Director(s), the incumbent will work independently on a broader range of projects involving the execution of project deliverables. The work at this level is more complex, broader in scope, and has a significant impact on the success of the projects or programs as well as the Institutes/Coalition. The incumbent must have a thorough knowledge of each entity, be able to work fairly autonomously, and exercise sound judgment and discretion in the completion of assignments and projects. The work involves daily contact with project/program managers, students, and other key constituencies including but not limited to partners and project stakeholders. This position is initially funded for two years through September 2026. Annual re-appointment is conditional on performance and the continued availability of budget resources.

ESSENTIAL JOB FUNCTIONS:

The responsibilities of this position include, but are not limited to:

Assist the Director(s) with project implementation

Tracking Budgets and Milestones

Utilize project management skills for all grants related to these entities to track projected versus actual milestones and budgets
Participate in grant management planning to maximize resources and achieve deliverables
Support grant/project reporting and evaluation requirements

Certificate and Intern Programs

Support and help maintain the eMarket, sales, sponsorships, and refunds
Track certificate earners, participant numbers and relevant demographics
Develop, monitor, and summarize reporting and feedback systems including student and industry participant feedback

Dairy Business Professional Service Agreements

Receive applications from dairy businesses via google forms or other software package and prepare packets of applications for reviewers
Summarize reviewer rankings and feedback
Work with dairy businesses and Fresno State Foundation staff to issue official welcome packets to recommended dairy business winners (welcome letter, W9, reimbursement forms, budget revision, disposition form, etc.).
Forward agreements signed by dairy businesses to Program, College and Foundation for final approval/signatures. Notify dairy businesses they are cleared to start spending.
Facilitate all reimbursement and budget modification request paperwork with dairy businesses (and the occasional no cost extension) and ensure that everything possible is done to facilitate reimbursements in less than the USDA mandated 30 days. Verify readiness of dairy business applicants to receive reimbursement(s) via ensuring appropriate and accurate requests, documentation, and proof of operating status (for equipment). Utilize financial management systems and related records sufficiently detailed to prepare reports, trace funds, and demonstrate that fund management complies with Federal statutes, Foundation policies, federal Uniform Guidance/Office of Management and Budget (OMB) regulations, and general and other program-specific terms and conditions.
Notify Foundation of readiness of each dairy business applicant to be reimbursed (timing, dollar amount) for their expenditure(s) and provide access to supporting documentation.
Track spending of dairy business grant awardees against budget. Send periodic reminders to spend.
Serve as the single point of contact for both applicant/awardees while simultaneously keeping PCC Director(s) in the loop.
Collect and synthesize mid-term and final reports/surveys from each dairy business award recipient.
Participate in bi-weekly meetings with PCC Director(s) specific to the dairy business awards.
Maintain accurate, sortable spreadsheet or database with all dairy business contacts and related demographic information, social media accounts, and website.

Events

Assist JCAST staff with the planning, coordinating and promoting of PCC-DBII events independently and, as needed, in conjunction with partnering collaborators
Assist on-site for hosting of events
Handle payment of related bills for supplies, space, stipends, travel, etc.

Fiscal administration/management in collaboration with IFA Administrative Support Coordinator

Ensure that IFA/program bills, staff, and students/student interns are paid appropriately and promptly for their time, supplies, etc.
Coordinate reimbursements to grant partners for travel and professional development

Other duties as assigned

QUALIFICATIONS & EXPERIENCE:

o perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

Bachelor’s degree
At least three years of relevant experience for grant fiscal management
Good communication skills
Full functionality with Google Suite, and Microsoft Office Suite
Excellent organization skills
Ability to appropriately handle sensitive and confidential information
Aptitude in problem-solving
Ability to maintain professional and collaborate working relationships with a diverse population of colleagues, administrators, faculty, staff, students, community, and the ag industry
Language fluency in English

Preferred:

Project management
Experience working with state and government agencies, universities, private sectors, and non-profit organizations – domestic and international

SALARY/BENEFITS:

$5,546.67 - $6,666.67 per month ($66,560 - $80,000 annual). Benefits include medical, dental, vision, life insurance, 401(k), vacation, sick and holiday pay.

DEADLINE:

Application review begins July 5, 2024. Position will remain open until filled.

TO APPLY:

Please visit the Auxiliary Human Resources page at https://auxiliary.fresnostate.edu/association/hr/employment-opportunities.html for job announcement and application.

E-mail completed application & resume to: HRAUX@LISTSERV.csufresno.edu

RESUMES WILL NOT BE ACCEPTED WITHOUT A COMPLETED APPLICATION

California State University, Fresno is a smoke free campus. For more information, please click http://fresnostate.edu/adminserv/smokefree/index.html

Employment for this position is by the California State University, Fresno Foundation. This is not a State of California position.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY/ADA EMPLOYER

Job Type: Full-time

Pay: $5,546.67 - $5,833.33 per month

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Work setting:

In-person

Work Location: In person

Apply Now

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